FRIENDS OF OLD STATION PARK

CONSTITUTION

Adopted on the 25th March 2008

1. THE NAME

The association's name is Friends of Old Station Park, also known as FOSP, and hereinafter referred to as the association.

2. OBJECTS

The objects of Friends of Old Station Park, in relation to Old Station Park, Hyndland Road, Glasgow, shall be:-

a)  To promote

i)  Provision of recreational facilities, and

ii) Organisation of recreational activities in order to improve the conditions of life for persons who have need of them by reason of their age, ill health, disability, financial hardship or other disadvantage; and members of the public at large.

b) To promote best practice in management and maintenance of Old Station Park and all its facilities.

c) To promote the advancement of the arts and heritage.

d) To promote the advancement of environmental protection or improvement.

e) To promote the advancement of public participation in sport (where ''sport'' means sport which involves physical skill and exertion).

3. POWERS

In order to promote theses objects, the association may:

a) Become a member of organisations whose activities and interests are compatible with the aims of the association.

b) Produce publicity in furtherance of its aims.

c) Purchase, lease, exchange, hire or otherwise acquire or dispose of any property necessary for the promotion of the association, the park and park activities.

d) Make regulations for the management of any property that may be acquired.

e) Employ staff to supervise, organise and carry out the work of the association and make reasonable provisions for the payment of said staff.

f) Raise funds and invite and receive contributions by way of subscriptions and donations provided that the association shall not undertake ant permanent trading activities in raising funds except by means of a company established fot that purpose.

g) Invest the monies of the association not immediately required as may be thought fit, subject to conditions (if any) required by law.

h) Work in liaison with voluntary organisations, Government departments, local and other statutory authorities and individuals.

i) Arrange and provide for or join in arranging and providing for the holding of exhibitions, meetings, lectures, seminars and training courses.

j) Do all other lawful things as necessary for the attainments of the objects.

The Chairperson, Secretary or Treasurer may execute legal documents on behalf of the association. Such documents shall be signed by any two of the association's office bearers.

4. MEMBERSHIP

a) Full membership shall be open to all individuals aged 18 years or over and to organisations who wish to further the objects of the association, with applications under either catagory of membership being subject to approval by the management committee.

b) There shall be a family membership available to include spouses and children and young persons under the age of 18 and entitled to one vote.

c) Persons under the age of 18 shall be eligible for the young persons' membership but without voting rights.

d) The Management Committee shall have the right for good and sufficient reason to terminate the membership of any individual or organisation and any such will have the right to be heard by the Management Committee before a final decision is made.

e) Honorary members may be elected at the discretion of the Management Committee, but these members shall not be entitled to vote at meetings.

f) The secretary shall maintain a full register of membership.

g) The subscription for each class of member shall be decided at the Annual General Meeting. Subscriptions shall be due and payable on 1st April each year and a member whose subscription is in arrears shall not be entitled to any of the privileges of membership. A member whose subscription is fifteen months in arrears shall be deemed to have resigned.

5. MANAGEMENT COMMITTEE

a) The Committee shall consist of the office bearers who shall be a Chairperson, a Secretary, a Treasurer and any further office bearers the association may consider necessary and such additional individuals as the membership may elect. It shall have a minimum of five ad a maximum of twelve members including the officers.

b) The office bearers shall be elected at the Annual General Meeting and shall each hold office for three years. Any vacancy occurring shall be filled by the Committee until the next Annual General Meeting. Office bearers shall be eligible for re-election to the same or another office or to the Committee for a further three year period only.

c) Ordinary members of the Committee shall be elected at the Annual General Meeting for a three year period. At each Annual General Meeting the one-third of the ordinary members of the Committee who have been longest in office shall retire and shall be eligible for re-election for a further three year period.

d) The Committee shall have power to co-opt not more than three other persons for one year, and to renew the co-option annually. Co-opted members shall not have the right to vote in committee.

e) There shall be four non-voting Committee places available to young members between the ages of 14 to 17 years who shall be elected at the Annual General Meeting.

f) When a vacancy arises, election to the Committee shall be by the nomination and seconding of the proposed new member. In the event of more than one nomination, election shall be resolved by a majority vote. In the event of a tie, the Chairperson shall have a second and casting vote.

g) Any member of the Committee who fails to attend three consecutive Committee meetings without the leave of the Committee will be deemed to have resigned.

h) The Committee shall meet not less than twice each calendar year. Minutes will be kept of all Committee meetings. The quorum shall be one third of the members entitled to vote or at least three members where the total voting membership of the Committee is fewer than nine.

i)The Committee may appoint sub-committees as necessary and shall determine their terms of reference, powers, duration and composition. All acts and proceedings of such sub-committees shall be reported back to the Committee as soon as is possible.

j) It shall be the duty of every officer or member of committee or any sub-committee who is in any way directly or indirectly interested financially or professionally in any item discussed at any committee meeting at which he or she is present to declare such interest and he or she shall not discuss such item (except by invitation of the chair) or vote thereon.

6. GENERAL MEETINGS

The Committee shall call an Annual General Meeting of the members of the association in each year, not less than six nor more than eighteen months after the preceding Annual General Meeting.

a) To receive a report on the activities and work of the year.

b) To receive a statement of accounts.

c) To elect office bearers and members of the Committee for the ensuing year.

d) To elect an independent examiner to examine the accounts.

e) If thought necessary, to adjust the membership subscriptions.

f) If thought fit, to elect Honorary Members.

The Committee may, whenever it thinks fit, and shall, on receiving a requisition signed by ten or more members, convene an Extraordinary General Meeting to discuss any matter of which notice will have been given in the said requisition, or shall be given in the notice calling the meeting.

Every meeting, whether Annual or Extraordinary, shall be called by notice in writing to each member of the association giving at least 14 days notice of the date, time and place of the meeting, and of the chief business to be transacted. No business shall be transacted at any meeting unless a quorum of not fewer than ten is present at the commencement of the business.

7. AMENDMENT TO THE CONSTITUTION

The Constitution of the association may be amended at a General Meeting with the approval of two-thirds of the members present and voting on a motion to amend, notice of the terms of which has been given in the notice calling the meeting.

Any member wishing to propose an amendment should make their proposal in writing to the Secretary ay least four weeks before the Annual General Meeting. The terms of the proposed amendment will be printed in the Agenda for the Annual General Meeting.

8. FINANCES

a) All monies raised by or on behalf of the organisation shall be applied to further its objects and for no other purpose, providing that nothing herein shall prevent the payment of reasonable and proper remuneration to any employee of the organisation and fees to professionals and technical advisors. No payment shall be made to members of the Committee or of any sub-committee appointed by it other than reasonable out-of-pocket expenses.

b) The accounts shall be properly maintained by the Treasurer and a statement of accounts for the last financial year shall be presented to the Annual General Meeting.

c) A bank/building society account shall be opened in the name of the association as the Committee shall decide. The Committee shall authorise in writing, four of its members to sign cheques on behalf of the association. One of these shall be the Treasurer. All cheques must be signed by not less than two authorised signatories.

9. DISSOLVING THE ASSOCIATION

If the Committee, by a simple majority, decide at any time that it is necessary or advisable to dissolve the association, it shall call a special meeting, giving the members not less than 21 days notice (stating the terms of the resolution being proposed). If the decision is confirmed by a two-thirds majority of these present and entitled to vote, the Committee shall have the power to dispose of any assets held by or on behalf of the association. Any assets remaining after the satisfaction of debts and liabilities shall be given of transferred to other charitable organisations having similar aims and objectives.

10. ADOPTION

This constitution was certified as a ''true copy'' and adopted by the Committee at a meeting of the Friends of Old Station Park on 25th March 2008.

Signed ..............................................................

(Chairperson)

Signed ..............................................................

(Secretary)

Signed .............................................................

(Treasrer)